Emergency telephone numbers :
18 or 15 (calls from France only) if someone is very drunk or if there has been an accident
17 (calls from France only) The Police
Organising an event :
Regulations and applications for authorisation
Organisers’ responsibilities
To help you set up your projects :
City Council support for student initiatives
Other support for student initiatives
Publicising your events : the website can only relay information about your events if a cultural, social or sporting purpose is combined with a festive occasion.
If it is purely a social event, the website can relay information about the health and safety measures put in place for the party.
BEFORE THE EVENT
Enlist local stakeholders to provide and input into the event (please refer to the list at the end of the article)
Recruit a team of motivated volunteers, ensuring that there are enough of them to cope with the expected number of participants.
If possible, recruit volunteers who are trained in first aid.
Set up a health and safety promotion stand
Apply to your institution for permission to set up a health and safety promotion stand some time before the event to inform people about the health and safety arrangements planned for the event. Plan an activity to raise awareness of the effects of alcohol consumption.
This also gives you an opportunity to publicise your event!!
DURING THE EVENT
For more effective health and safety measures
Keep the measures in place throughout the event with brief health and safety messages everywhere.
Provide information about health issues (alcohol, drugs, STDs, risks of hearing damage)
Provide risk prevention materials (condoms, breathalyser kits, ear-plugs).
Less alcohol more fun
How to do this
Sell appealing and original soft drinks at lower prices than alcoholic drinks
=> For example: organic fruit juice, traditional cocktails from other countries such as GnamakouDji (Ginger juice) or bissap juice (recipes are easy to find on the internet).
Ban the sale of yards of ale, or special-price deals. Avoid happy hours.
If you serve alcohol in standard glasses, the amounts will be the same as those served in licensed premises, meaning that drinkers can more easily keep track of their alcohol consumption.
Provide unlimited quantities of free water.
=> Hire water fountains.
=> Hand out small bottles of water. Organise this through a partner to cut costs.
=> Provide jugs of water and glasses.
Identify under 18s to help bar staff.
=> At the entrance: hand out different coloured bracelets or stamp different designs in indelible ink
Provide free or affordable food
REDUCE RISKS
How to do this
To reduce risks to people’s hearing
=> Hand out ear-plugs,
=> Set up a “chill out” area where people can rest their tired ears, chat to one another and read information brochures
Signpost this rest and information area or announce it to your guests.
Decorate it attractively
Set it up in a visible location=> Use a physical barrier or draw a coloured line on the ground to enable those present to remain at a safe distance from the speakers.
For more information visit the www.ecoute-ton-oreille.com website and consult the brochure “Tout savoir sur les risques auditifs“
To reduce the risk of accidents
Excessive alcohol consumption increases the risk of having unprotected sex.
=> Make condoms and documentation available (in the “chill-out” area” and the toilets)
To avoid road accidents
=> Set up a designated driver scheme,
=> Offer breathalyser tests to drivers as they leave the event and encourage them to take heed of the result.
=> Call on the expertise of associations well in advance of the event (see the end of the article).
For more information see the sécurité routière (road safety) website
=> Offer alternatives for those who don’t want to use their cars :
shuttle buses,
negotiate special rates with taxi firms before the event,
car sharing
=> remain vigilant throughout the event : arrange shifts for volunteers at the entrance and on the bar to avoid tiredness and raise the alarm immediately should any problem occur :
Fire brigade: 18* - Samu (Emergency medical service): 15* - Police: 17* (* Calls from France only)
=> Organise the end of your event :
Stop selling alcoholic drinks,
Turn down the music,
Turn up the lights,
Position volunteers at the exit to encourage people to behave responsibly and show respect for neighbours as they leave.
Useful contacts
Which people and associations in the Aix region can you call on for help in organising effective health and safety measures?
The TREMPLIN Association’s Tremplin de doc service
Centre providing resources, information and guidance on preventing high-risk behaviour (drugs, sexuality, HIV, STIs, risk of hearing damage,). These activities are based on the principle of “reaching out”, as well as on peer education and risk reduction education, are organised in a non-judgemental way, are anonymous and completely free of charge.
810 Chemin Saint Jean de Malte
13100 Aix en Provence
By appointment: +33 (0)6 82 67 44 81 (please leave a message if you reach the answering machine)
_ Tremplin2doc@gmail.com
Join them on facebook
→ Free health and safety training available
→ Assistance in setting up health and safety projects in a party environment
→ Stands manned by professional or Tremplin volunteers and/or volunteers from the student association responsible for the event
→ Provision of health and safety-related materials
The LMDE (Students’ mutual insurance company)
Offers health and safety stands and training
The French National Police in Aix en Provence : Commandant Fleury and his team are responsible for road safety issues. They will be happy to meet and talk to you.
They organise Road Safety stands on a regular basis and provide training.
Feel free to get in touch by
Direction Jeunesse et Vie Étudiante (Youth and Student Life Department) :
* The Bureau Information Jeunesse (Young People’s Information Bureau)
Centre providing information on subjects such as education and careers, employment, training courses, accommodation... as well as aspects of everyday life, health (useful addresses, information relating to smoking, drugs, contraception...). ICT facilities.
Open Monday to Friday, 8.30am-12.30pm and 1.30pm-5pm
* Aix-en-Provence City Council’s dedicated website for students: www.aix-etudiant.fr
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